Grp 86 - IV Administrative Asst 1

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Date: Oct 11, 2018

Location: MA, US

Company: MIT Lincoln Laboratory

Group 86—RF Technology
The RF Technology Group develops and demonstrates innovative radio-frequency (RF) technologies and integrated subsystems as solutions to emerging national security needs in radar, electronic warfare, and special communications. To execute its RF research and development mission, the group develops and tests custom antennas, transmit/receive modules, multichannel wideband receiver-exciters, beamformers, active and passive RF circuits, wide bandgap/GaN materials and devices, low-phase-noise oscillators, high-speed software-defined radios, and high-throughput digital processing architectures. Novel RF solutions are developed at the device level up through the full RF subsystem level, with an emphasis on highly integrated, small-form-factor RF subsystems. The group collaboratively interacts with research groups across the Laboratory to take projects from initial concept stage, through simulation and analysis, to design and prototyping, and finally to field demonstration.

The RF Technology Group (Group 86) is seeking a professional and experienced individual for an administrative assistant position in a busy and dynamic group office. The candidate will work with the Group Administrative Assistant to efficiently execute administrative workflow for four group leaders and approximately 75 group members. Candidates should be able to demonstrate strong organizational skills and a confident approach in problem solving abilities. Group 86 purchases a high volume of R&D materials and experience with electronic purchasing in a government and/or research & development setting is desired.   The ability to manage sensitive and confidential matters and interact professionally with both internal and external contacts is essential.

 

Responsibilities:

  • Purchasing, entering and tracking purchases using SAP Enterprise Application, electronic catalogs and Laboratory-issued procurement cards, calendar maintenance & scheduling, travel-planning, candidate interviews, internal and external visits and meetings, service requests, preparing documents and reports for release review and publication, entering employoee time, managing incoming calls, greeting and escorting visitors, and assisting in the organization of workshops and seminars.
  • Occasional responsibilities may include formatting and proofreading of technical documents, preparation of PowerPoint slides or Word documents (e.g. meeting agendas), and management of office equipment and supplies.
  • Support of other groups within the Division is anticipated.

 

Requirements:

  • High School graduate, with at least 2.5 years of directly related administrative experience. Post high-school education will count toward experience.
  • Strong organizational skills, ability to handle multiple concurrent tasks, display excellent follow-up skills, and ability to work successfully in a fast-paced, performance-driven environment.
  • Demonstrated proficiency in SAP (or equivalent ERP), Microsoft Office, Microsoft Outlook as well as excellent computer skills. Must have the ability to compose and format electronic documents.
  • Excellent written and verbal communication skills.
  • Must have a record of successfully working in a team environment along with effective  methods of collaboration and interaction with all levels of personnel and sponsors.
  • Ability to obtain and maintain a Secret clearance is required.

 

Preferred qualifications:

  • An understanding of the procure-to-pay cycle and experience initiating and tracking procurements in a government or R&D setting.
  • Exposure to a wide variety of general business management topics relevant to government and/or R&D business operations such as basic accounting principles, workforce automation tools, marketing and business development, purchasing, human resources, and facilities management.
  • Experience working in mid to large organizations of 4000+ employees.

 

The hours for this position are 8:30 a.m. to 5:00 p.m. Monday through Friday.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.


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