Administrative Assistant V

Position Description

Primary responsibility will be to support the Contracting Services Department’s Off-Contracts, Partnerships, and Agreements team and Government Contracts and Compliance team. This involves direct support to Senior Managers, as well as support to both teams.  Key duties will include updating and maintaining a number of Excel and Access based internal databases. Access and Excel proficiency is required. Additional tasks include but are not limited to: drafting and coordinating correspondence, managing project submissions through internal databases, supporting project record keeping, preparing presentations, maintaining electronic calendars, distributing approved documents, facilitating/coordinating documentation and creating spreadsheets.  The successful candidate will coordinate a bi-weekly project report, and will support the office with answering phones, transmitting and receiving messages via email, maintaining supplies, and scheduling/coordinating travel for candidate interviews, distinguished visitors, and assorted meetings. Additional responsibilities include filing both paper and electronic information, tracking responses and conducting follow-up when necessary, processing expense vouchers, processing electronic procurements, entering timesheets, processing a variety of Laboratory forms, maintaining supplies, and escorting visitors. Strong interpersonal skills and attention to detail are required.

Requirements

Skills/Experience

• Proficiency with Microsoft Office Suite (Word, Access, Excel, PowerPoint and Outlook) is required, familiarity with SAP is preferred.
• Strong administrative support and customer service skills, initiative and ability to interact with all levels of Laboratory personnel are required.
• Ability to prioritize and manage multiple concurrent tasks and demonstrate strong organizational skills.
• Record of success working as part of a team but can perform tasks with minimal supervision.
• Effective written and oral communication skills, excellent interpersonal skills, and appropriate judgement are necessary.
• Ability to obtain and maintain a government clearance is required.

Education

• High School graduate with 3 years of directly related s administrative assistant experience required. Post high school education will count toward experience.