Administrative Asst

Date: Jul 31, 2022

Location: Lexington, MA, US

Company: MIT Lincoln Laboratory

MIT Lincoln Laboratory is a federally-funded research and development center chartered to develop advanced technology in support of national security. Research and development activities focus on long-term technology development as well as rapid system prototyping and demonstration. These efforts are aligned within key mission areas, including air and missile defense; space control; homeland protection and tactical systems; biological chemical defense; cyber security; information sciences and technology; communication systems; intelligence, surveillance and reconnaissance systems and technology; and advanced electronics technology. The Laboratory works with government and industry to transition new concepts, technology and prototypes into future system development and deployment.

 

The Biological & Chemical Technologies Group addresses the most impactful and challenging current and emerging national security challenges using advanced biological and chemical technologies for sponsors across the United States government. The Group’s efforts support missions spanning public health and counter-pandemic activities, chemical, biological, and explosives (CBE) detection and attribution; microbiome research and development; biosecurity; and forensics. Our multidisciplinary team works across and outside the Laboratory to solve hard problems using innovative bio/chemical engineering and analytics.

 

Administrative Assistant

Do you want a career where you can use your skills and talents to contribute to work that makes a difference?  Seeking supportive, helpful, inquisitive administrators with exceptional communication skills, proficient in MS Office, and comfortable learning new computer platforms.

Job Description

The Biological & Chemical Technologies Group is seeking a Group Administrative Assistant to help with the responsibilities of the daily operation of the Group, encompassing a wide variety of administrative support tasks.  The candidate should be team oriented and possess strong communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office. The candidate is expected to possess a high level of professionalism in communication with senior management and other external parties, a strong level of discretion in handling private information, and excellent ability to maintain situational awareness of office and Laboratory level matters.  Enthusiasm and interest in identifying and implementing administrative process improvements highly desired.

Specific Tasks

  • Organization: The candidate will manage multiple calendars, a conference room calendar and group status board as well as coordinate internal and external visits and meetings and maintain office equipment and supply levels.  The candidate will be the property coordinator for the group and serve as the point of contact for property. The candidate should possess the ability to set priorities and manage multiple concurrent tasks.
  • Communication: The candidate must possess effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction and to effectively monitor details.
  • Accuracy: The candidate will enter weekly time sheets for support, service, and subcontractors. The candidate will process shopping carts and procurements, execute credit card procurements, arrange travel and process expense vouchers, submit facilities and IT work orders, as well as data entry into a variety of Laboratory web-based forms, submitting release reviews, typing and editing memoranda, creating and maintaining spreadsheets, drafting and editing presentations, composing and archiving correspondence for the office.
  • Professionalism: The candidate should possess a high level of professionalism in communication with senior management and external parties and an effective level of discretion in handling private and classified electronic and hard copy information, as well as in escorting visitors.  

Position Requirements

  • High School graduate with at least 5 years of relevant experience
  • Associate’s degree with at least 3 years of relevant experience
  • Bachelor’s degree in a business or relevant field  
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook).
  • Demonstrated effective written and oral communication skills, interpersonal skills, and organizational skills
  • Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision
  • The ability to obtain and maintain a government security clearance is required.

 Additional preferences: experience working with STEM field or government, SAP, Concur, Success Factors, Field Glass, SAP Business Objects, Analysis for Office.

This position offers the flexibility of a hybrid schedule (potentially up to 50% virtual).

For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

To safeguard our health and well-being, MIT Lincoln Laboratory requires COVID-19 vaccination for all employees.  Individuals may request exemption from the vaccine requirement for medical or religious reason.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

 

Requisition ID: 37709 #CJ


Nearest Major Market: Boston

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