Business Manager - ISR & Tactical Systems

Division 10, the Intelligence, Surveillance and Reconnaissance (ISR) and Tactical Systems Division conducts research and development into advanced sensing concepts, signal and image processing, high performance computing, networked sensor architectures, and decisions sciences. The Division does assessments of novel technologies and system concepts in solution of significant defense and where appropriate, rapidly develops prototype solutions to demonstrate concepts.  There are significant efforts on air defense issues, in particular, air vehicle survivability, vulnerability of United States Air Force (USAF) aircraft to weapons systems, electronic countermeasures, and air surveillance for homeland defense through tests and measurements and techncial analyses. The division is comprised on seven technical groups performing this variety of technical efforts, each with a dedicated business manager.

Position Description:

Business Manager sought for new role in Division 10, ISR and Tactical Systems.  The Division is comprised of seven technical groups and the role will be assigned to the Division Office with the intent of handling a variety of day-to-day business and administrative needs in the Division Office and participate in oversight of the division portfolio, under the direction of the Division Business Manager.  A successful candidate in this role will also manage group portfolio and day-to-day responsibilities during times of business manager vacancy and extended leaves, with the likely growth as a dedicated Group Business Manager within the team.  The financial portfolio includes major hardware prototyping programs in addition to smaller projects and design studies. Roles and responsibilities focus could include cost estimating, budget preparation, monitoring financial performance and funding status, internal/external reporting, creation of new programs and documentation, and program closeouts, while ensuring compliance with laboratory financial policies and procedures. Additional responsibilities include management of procurement, accounts payable issues, property issues, personnel logistics, time sheet approval and other administrative and operational needs of the group.

Financial Analysis and Reporting

Manage and evaluate funding and spending and summarize financial status of program for division and groups

Work with groups to assist in the preparation and submission of new program packages.

Manage and track program spending and staffing utilization across the group

Coordinate incoming funding, so that it arrives correctly and in time for expenditures and is expensed when expected

Manage financial partnerships and handshakes with other groups and divisions so that financial expectations are clear and well coordinated

Coordinate group finances with Division level metrics and constraints

Manages program-level financial reporting provided to sponsors per contract requirement. Contributes to division-level reporting as needed.

Validates the merit of information and/or results. Follows up to address and communicate anomalies.

Develops best practices to extract, compile, analyze, and report financial query results.

Develops complex templates and tools to budget and report actual expenditures for program-level activities.

Procurement

Serves as primary manager for all of the group’s procurement activities.

Collaborates with groups to manage complex or major procurement

Reviews and edits all statements of work and memorandums of justification for clarity of purpose. Works with staff to ensure that all SOWs (Statements of work) and MOJs (Memos of justification) are clear and provide appropriate level of detail.

Project Management

Provides program management support as needed.

Maintains a working knowledge of project management best practices, and assists business managers, group leadership and technical staff with obtaining operational support.

Business Managers are expected to develop and monitor variance reports for spend plan versus actual cost for programs on a regular basis and track monthly labor, purchase and travel expenses for multiple projects.

Human Resources & Personnel Management

Supports group office and employees in matters related to recruiting and employment. Provides guidance, information and/or referrals to HR related to application of personnel policies and administrative procedures.

May assist with personnel related and resource related reporting

Understands impact to STE calculations.

Facilities Planning

May be expected to contribute to the development of long term space plans. May collaborate with facilities to plan and build and/or renovate space within the division space, particularly space initiatives related to hybrid work environment.

Developmental Knowledge

Will develop and maintain:

Advanced knowledge of internal Lincoln Laboratory standards and procedures in administrative, financial and procurement business processes.

Advanced knowledge of government contracting and acquisition, Federal Acquisition Regulation (FAR), cost estimating, and analysis.

Solid and effective understanding of DoD business and program operations.

Exhibits project management and leadership skills.

Requirements

• BS in Finance or related field is required, MS/MBA preferred
• Minimum of 5 years experience beyond degree is required, preferably in a technical environment supporting multiple persons and projects
• Must possess advanced skills in MS Office, especially Excel and Powerpoint
• Must be able to create database files, pivot tables and be comfortable working with various Excel functions (e.g. VLOOKUP, SUMIF, etc.)
• Familiarity with Excel macros is a plus.  Experience with SAP a plus
• Demonstrated capabilities in presenting ideas written and orally within a cross-functional environment required
• Ability to analyze, discuss and present financial results/reports
• Ability to work independently, seek out answers to problems and drive positive change within the organization
• Ability to obtain and maintain a government security clearance is required

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For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 39758