Group Administrative Assistant
Date: Dec 11, 2025
Location: Lexington, MA, US
Company: MIT Lincoln Laboratory
The Active Optical Systems Group develops and fields unique, world-class optical sensor systems across multiple mission areas of national importance. Our Group has a history of successful innovations; we have fielded a high-area coverage rate foliage-penetrating 3D imaging lidar using single photon-sensitive detector arrays; we developed a novel ultra-wideband coherent lidar; and we have MIT LL digital pixel focal plane array technology to develop unique passive IR sensors. These systems leverage our Groups’ creativity; over the past decade, our staff have filed 25 technology disclosures and have been granted 12 patents. Additionally, our group projects have won multiple R&D100 Awards, a prestigious innovation award honoring revolutionary ideas in science and technology. Our portfolio of programs spans smaller, high-risk, high-reward seedling studies and experiments that explore novel techniques and technologies to the fielding of larger, more mature systems that are designed, developed and integrated onto target platforms, such as aircraft. We host world-class expertise in optical phenomenology, optical sensors, high-speed embedded processing, and data exploitation and visualization algorithms. We are a diverse, dedicated and innovative Group looking for exceptional candidates to help us build the next generation of optical sensors.
Position Description
Group 106 is seeking an experienced Administrative Assistant with a demonstrated ability to work with rapidly shifting priorities in a highly collaborative, team-oriented environment. The successful candidate must be able to set priorities, manage multiple concurrent tasks, be team oriented and possess effective communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast paced, multi-faceted office.
The candidate should possess a high level of professionalism in communication with senior management and external parties, an effective level of discretion in handling private information, effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction with the ability to effectively monitor details. The candidate will be expected to perform multiple tasks which include managing complex calendars in Outlook, coordinating internal and external visits and meetings, sending and receiving messages via email, answering phones and taking accurate messages, escorting visitors, arranging travel and processing expense vouchers, processing electronic shopping carts and purchases, executing credit card purchases and verification, maintaining office equipment and supplies, handling electronic and hard-copy classified material, preparing and processing a variety of Laboratory web-based forms, typing and editing memoranda, creating and maintaining spreadsheets, composing and archiving correspondence for the office, creating and tracking facilities and IT work orders, and other administrative duties as needed.
The candidate may also have responsibility for administrative planning and coordination of special events, seminars and workshops.
The hours for this position are 8:30am – 5:00pm Monday through Friday
Requirements
- High School graduate, with at least 5 years of directly related administrative experience. Post high-school education will count toward experience
- Effective computer skills desired, including proficiency in Microsoft Office Suite. Must have the ability to compose and format electronic documents
- Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision
- Effective organizational skills, ability to handle multiple concurrent tasks, and the aptitude to work both independently and as part of a team with all levels of personnel and Sponsors
- Broad knowledge and understanding of Laboratory administrative and security policies and procedures is a plus
- Ability to obtain and maintain a Security Clearance is required
Hiring Range: $32.00-$38.10 per hour
Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
- Comprehensive health, dental, and vision plans
- MIT-funded pension
- Matching 401K
- Paid leave (including vacation, sick, parental, military, etc.)
- Tuition reimbursement and continuing education programs
- Mentorship programs
- A range of work-life balance options
- ... and much more!
Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks.
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 42499
Nearest Major Market: Boston
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Security Clearance, Lab Assistant, Laboratory, DoD, Government, Science, Aviation
