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Group Administrative Assistant

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Date: Feb 5, 2026

Location: Lexington, MA, US

Company: MIT Lincoln Laboratory

The nation’s satellites perform important civil, scientific, and national defense functions such as navigation, communications, weather forecasting, astronomical observations, and surveillance. As space becomes increasingly congested and contested, maintaining awareness of all man‐made objects around the Earth is critical for ensuring the safe and effective operation of U.S. satellites. Our researchers are collecting data from a global network of ground‐based and space‐based sensors to help both military and civil organizations track objects in space, monitor potential threats, and protect critical national assets. We leverage advanced data processing capabilities that rapidly ingest observations from the Space Surveillance Network and integrate that data to generate an accurate picture of the space environment around the Earth and to make predictions about evolving activity in space. We work closely with organizations such as the United States Space Force in order to maintain situational awareness in the space domain and to respond to rapidly changing events in space.

 

Job Description

We are seeking an enthusiastic professional to join the Group. The candidate should be team oriented and possess strong communication skills. The ideal candidate will be a professional and engaging contributor to the Group office team and be able to work both cooperatively and independently, set priorities, demonstrate strong organizational skills and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work in a fast-paced, multi-faceted group office.
The successful candidate will play a crucial role in the daily operations of the group, requiring proactive problem-solving skills to ensure seamless functionality. This position will provide administrative support to the Group Leaders with the primary responsibility to manage multiple complex schedules/calendars and coordinate meetings. In addition, this role will include responsibilities that encompass a variety of administrative tasks essential to the group’s efficiency.
The day-to-day responsibilities include a variety of administrative duties such as answering phones & email, maintaining electronic calendars, coordinating meetings, escorting visitors, requesting site access for foreign visitors, processing a variety of Laboratory forms, issuing shopping carts, resolve issues that arise throughout the procurement process, entering travel for staff and leadership, maintaining supplies, filing both paper and electronic information, and sending & receiving packages. In performing these tasks, the administrative coordinator will work closely with the Group Business Manager.

 

Admin Responsibilities

  • Input timesheets
  • Entering bid invitations
  • Planning group outings
  • Support security & audits
  • Planning of annual offsite
  • Facilitating release reviews
  • Annual Space Control conference
  • Coordination of personnel and/or property moves
  • Collaboration with facilities on space planning for the group
  • Scheduling annual PA reviews & quarterly staff development meetings
  • Lead organization of bi-weekly group meeting

   

Requirements

  • High School diploma, post high school education preferred
  • At least 5 years of directly related administrative experience.
  • Post high-school education will count toward experience.
  • Proficiency in Microsoft Office (MS Word, Excel. PowerPoint), calendar, and e-mail applications required
  • Ability to prioritize day to day with tasks that evolve rapidly
  • Ability to work independently, cooperatively, and effectively in a team environment
  • Ability to perform administrative tasks in a dynamic environment, managing multiple assignments and prioritizing workflow with minimal supervision.
  • Excellent written and oral communication skills are essential
  • Familiarity with DoD requirements highly desirable

 

Hiring Range: $27.00-$32.90 per hour

 

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

 

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include: 

  • Comprehensive health, dental, and vision plans
  • MIT-funded pension
  • Matching 401K
  • Paid leave (including vacation, sick, parental, military, etc.)
  • Tuition reimbursement and continuing education programs
  • Mentorship programs
  • A range of work-life balance options
  • ... and much more!  

 

Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks.

 

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

 

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

 

Requisition ID: 42405 


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