Senior Subcontracts Administrator

Position Description

The Contracting & Logistics Department is seeking a Senior Subcontracts Administrator to primarily support the contracting activities for the Laboratory's Contingent Workforce / External Workforce Services (EWS) program. This role is within our Contracting & Logistics Department but will work closely with our Human Resources Department’s External Workforce Services team to ensure contingent workforce engagements are effectively managed and aligned with government regulations and MIT Lincoln Laboratory policies.

The successful candidate will serve as a senior contracting/procurement resource responsible for price analysis, contract documentation, extensions and other modifications, and compliance and audit readiness for our contingent workforce activities as well as supporting similar activities for consultant contracts.

The ideal candidate will have a minimum of six (6) years of experience in contracting for contingent workforce (external talent and services/temporary staffing) with demonstrated experience managing procurements from acquisition planning and solicitation through negotiation, award, administration, modification, and closeout. The successful candidate should demonstrate strong business judgment, attention to detail and the ability to build positive working relationships in a collaborative environment in order to successfully accomplish work assignments. 

Primary Responsibilities

• Serve as a senior procurement and contracting advisor supporting the acquisition planning and execution of contingent workforce engagements, advising users/stakeholders on acquisition strategy, contractual requirements, contract risks and mitigation strategies, and contract administration.
• Prepare procurement summaries for new contingent worker engagements, including analysis of the proposed work, competitive process, price analysis, etc.
• Initiate and process required procurement documentation for work order extensions, funding increases, short-term extensions, cost of living adjustments, revisions, and other contractual changes.
• Review final work orders and supporting contract documentation to ensure all required approvals, certifications, agreements, and supporting documentation are complete prior to worker start dates.
• Ensure contingent workforce procurement activities comply with FAR/DFARS, applicable government requirements, MIT Lincoln Laboratory policies and procedures, and the Contracting & Logistics Departments procurement policies and procedures.
• Conduct and/or support periodic reviews and audits, both internal and external (federal government), of contingent workforce contracting activities, including work orders, work order revisions, and supporting documentation, and to identify and resolve compliance gaps.
• Research and interpret evolving government contracting requirements and assess their impact on contingent workforce procurement activities.
• Review and update procurement templates, procedures, and documentation to maintain consistency with current FAR/DFARS requirements, Laboratory policies, and Contracting & Legal standards.
• Respond to complex or time-sensitive requests from External Workforce Services for research, analysis, and recommendations on contingent workforce contracting matters.
• Identify opportunities to streamline contingent workforce procurement processes, improve efficiency and consistency while maintaining strong compliance and internal controls.
• Contribute to Contracting and Logistics strategic initiatives focused on improving procurement operations, supplier performance, compliance, and customer experience.

Minimum Qualifications

• U.S. Citizenship
• Ability to obtain and maintain a government (DoW) security clearance.
• A Bachelor's Degree plus a minimum of (6) six years of relevant experience in government contracting/subcontracting of contingent workforce (external talent and services/temporary staffing for labor) OR a Master's Degree and a minimum of four (4) years of experience in contracting and/or subcontracting for labor and/or contingent workers/external talent.
• Experience with conducting price analysis, negotiations of contracting terms and conditions, procurement planning, solicitations and contract administration.
• Strong working knowledge of FAR and DFARS requirements and applicable flow-down clauses.
• Strong analytical, negotiation, organizational, problem solving and communication skills.
• Strong verbal and written communication skills and the ability to effectively interact with internal customers, suppliers, Legal, Compliance, and senior leadership.
• Proficiency in Microsoft Office.

Preferred Qualifications

• DoW or Government contracting experience with Advisory & Assistance Agreements (A&AS).
• Active security clearance
• SAP/SRM or similar electronic procurement system experience.
• SAP Fieldglass a PLUS
• Professional certification in government contracting, procurement, or supply chain management.
• Experience in business process review and improvement projects, ideally related to contracting/procurement related processes.

THIS POSITION CAN BE HYBRID BUT THE CANDIDATE NEEDS TO BE WITHIN 100 MILES OF THE LAB AND COME IN AS NEEDED.